Expert Administrative Operative in Policy Areas

Job Description

Title: Expert Administrative Operative in Policy Areas

Company Name: Embassy of the Kingdom of Belgium

Vacancy: 1

Job Location: Jakarta Pusat

Career Level: Manager/Assistant Manager

Years Of Experience: 5 years

Qualification: Post Grad, Master's Degree/Post Graduate Degree

Employment Status: Full-Time

Summery

• Challenging job at the cutting edge of international development
• BPJS and complementary Private Health Insurance

As an Expert Administrative Operative in Policy Areas, your job will mainly be to assist the Ambassador as well as the First Secretary in following policy domains:

1.    Political & economical section: knowledge management of certain thematic files:

• Search, gather, archive, translate and analyse relevant information from different sources
• Participate in events/symposiums/meetings/briefings or others and extend network of embassy’s contacts
• Write summaries or list key elements of the files and propose conclusions, ideas for action etc.
• Point of Contact for Indonesian Ministries in thematic economic files, related to market access.

2. Academic diplomacy: administrative and operational support

• Managing contacts with Indonesian alumni of Belgian universities;
• Mapping and follow-up of university projects from Belgian institutions of higher education in Indonesia;
• Point of Contact for Belgian and EU initiatives on higher education in Indonesian and ASEAN context (e.g. Higher Education Fair, Scholarship Day etc.);
• Supporting events undertaken by the Embassy (logistics, communication)

3.     Public diplomacy: event organising

• Manage the planning, preparation and execution of outreach activities and events of the Embassy (logistics and programming)
• Back-up support for implementation of communication strategy (e.g., preparing posts for social media, making videos)

Requirements:

• Study: university degree (a degree in political sciences, international studies or related field - or equivalent through relevant experience - is an advantage)
• Work experience: 5 years
• Clean criminal record (Surat Keterangan Catatan Kepolisian)
• Languages: Bahasa Indonesia and advanced English, knowledge of French and/or Dutch is an advantage
• Good writing & oral skills
• Familiar with domains and topics related to diplomacy and foreign policy
• Working knowledge of domestic developments and government in Indonesia
• Being familiar with Belgium and/or European Union is an advantage
• Proven organizational skills and hands-on mentality, preferably prior experience in organising events
• ICT and communication savvy: Internet tools, Microsoft Office, social media, visual tools (e.g., Canva, Kapwing, prezi)

Behavioral skills:

• Be able to work in a team
• Be service-oriented (to internal and external users)
• Be open and respectful towards others
• Be reliable/trustworthy/loyal
• Be able to adapt/Be flexible (in terms of the roles and tasks, working hours,…)
• Be capable of developing yourself and achieve your goals
• Be proactive, with problem-solving attitude