Multidisciplinary assistant at the residence of the Belgian Embassy

Job Description

Title: Multidisciplinary assistant at the residence of the Belgian Embassy

Company Name: Embassy of the Kingdom of Belgium

Vacancy: 1

Job Location: Jakarta Pusat

Career Level: Staff (non-management & non-supervisor)

Years Of Experience: 5 years

Qualification: Not Specified

Employment Status: Full-Time

As a multidisciplinary assistant, you are part of a team that reports to the ambassador, his partner or his delegate. You will be assigned to one of the three clusters, with assisting tasks in the two other clusters:

Cluster 1: Cleaning of the residence and its surroundings:

• in all rooms, dusting, hoovering and cleaning the floors with the appropriate products (depending on the surfaces)
• removing dust from furniture, objects and carpets and ventilating the premises
• clearing up
• cleaning the kitchen and the dishes, disposal of waste
• cleaning windows
• care and storage of household linen and clothing (sorting the laundry, washing, ironing, folding and tidying, sewing, etc.)
• changing the sheets and making the beds
• indoor plant care and maintenance
• providing support to other clusters

Cluster 2: Management of the representative activities at the residence, including cooking:

• doing the shopping (for food or other things) according to the available budget in order to replenish stocks
• preparing meals for ambassador and family, as well as for small-scale events and receptions
• organizing and coordinating the logistical aspects of the events
• making planning of preparations, materials and staff needed based on monthly planning of events
• communicating with and managing the schedules of external suppliers/stakeholders and supervising them during their presence
• preparing and clearing up the scene on the day of the event: table & chairs, sound system, screen etc.
• serving snacks or drinks at the table or in the reception area
• providing support to other clusters

Cluster 3: General maintenance of the premises:

• managing the inventory of furniture and equipment
• maintenance of furniture and other items
• polishing wooden floors and furniture
• cleaning of carpets and curtains
• washing and treating specific objects (wood, silver, tin, etc.)
• managing the ICT systems (TV, internet)
• regular maintenance and cleaning of the personnel area
• following-up the wear and tear and repairs of the house
• reporting possible damage or wear and tear to the furniture and buildings
• coordinating with external suppliers/contractors for technical problems/reparations in the house, and supervising them during their presence
• conducting small maintenance of the appliances and minor repairs
• disposing of broken items that can no longer be used correctly
• identifying and welcoming guests to the residence in accordance with the safety regulations, managing the cloakroom
• providing support to the cook/caterer
• providing support to other clusters

Requirements:

-       No degree required, a diploma in hotel management or related area is a plus

-       Previous experience in similar jobs of 5 years

-       Clean criminal record (Surat Keterangan Catatan Kepolisian)

-       Languages: Bahasa Indonesia and basic level of English

Behavioral skills:

-       Flexibility in working hours (40 hour on 5 day working week but partly in evenings/weekends)

-       Flexibility in the variety of tasks

-       Team player (small team where good coordination is essential)

-       Reliable/trust worthy/loyal

-       Open and respectful towards others

-       Proactive, with problem-solving attitude

We offer you:

-       Competitive salary (gross monthly salary of + 8.000.000 IDR)

-       Health Insurance (BPJS and additional private insurance with Prudential)

-       15 leave days + 14 bank holidays (some from Indonesian calendar, some from Belgian calendar)

Please upload your curriculum and motivation letter in one document. Indicate for which of the 3 clusters you are best qualified and want to apply.

Applications are received until 16/12/2022